All posts by Jen Filla

Pictures and Patterns: Decision-making with Fundraising Insights

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Imagine you emerge from a strategic planning session and your task is to raise more money from corporations. Your organization wants to expand its reach and you need to take the thousands of corporate donors in the database and transform them into a fundraising program. Why? Because everyone “feels” like there is a lot of opportunity there. Where do you start?

One of the most common mistakes in fundraising is to make decisions and invest money and resources in strategies that are based on intuition and anecdotal evidence alone. Let’s face it, sometimes it works, and maybe that’s why the behavior is so persistent. But much of the time data-weak decisions fail miserably, often slowly and painfully with lots of fingers pointed. There is a better way.

Leverage the talents of prospect research to paint pictures and identify patterns!

Well-trained prospect research professionals are methodical and analytical. That means that we enjoy solving problems, untangling messy information, and putting order to chaos. Share with us your dilemmas, your problems …your fundraising hopes and dreams. We can help you succeed!

In the new corporate fundraising program example, it means painting a picture of our corporate donors:

  • Where are they located?
  • How many of them are there and at what giving levels?
  • How long have they been donors?
  • Are they small, closely held companies, or large corporations?

And then identifying clusters and patterns:

  • Are there groups of donors in particular industries, geographic locations, or company size?
  • Do the donors that give the most and most frequently have anything in common?
  • Is there anything about the data that can help us understand the giving behaviors? Can we see any correlations between data points?

There is no standard checklist for exploring this kind of information. It requires a keen understanding of the fundraising being undertaken matched with an analytical mind trained in using data to solve problems.

When a prospect research professional works with you to explore your data and make an initial assessment, you can decide on strategies and tactics that will raise the most money now and in the future.

For example, you might discover some companies are more “ripe” for a new approach than others. If they have been giving frequently and increasing their giving, visiting them and discovering their philanthropic needs might uncover a unique corporate approach for your organization that you hadn’t thought of!

Knowing that your best donors are dominated by small, closely held companies gives you the opportunity to find out why. What makes your organization so attractive to them? Are they really individual donors in disguise or do they have company objectives for their philanthropy?

Uncovering an unusual pattern, such as expressions of faith on the company website, might give you an insight that challenges the way you perceived your donors and that opens the door to much deeper relationships.

Fundraising success through insights is not so much about the tools – data mining, statistical analysis, profile research – it’s about giving the donor story inside your data a voice.

When you hire a prospect research professional to help you understand your data, you are hiring someone with a unique skill set – someone who can uncover and communicate the “story” inside your data.

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Can you Achieve Faster-Better-Cheaper Profiles?

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“I need a profile on this person today…can’t you just Google it?” It’s the kind of question that makes prospect research professionals cringe. But why shouldn’t a development officer want it faster, better, and cheaper? Why is your organization paying thousands of dollars a year for research tools if it still takes forever to get the information needed?

So what’s happening to cause this disconnect between development officer and prospect researcher? I suspect there a few causes, but first, let me tell you a story…

As a consultant I charge a flat fee for projects. I want my clients to be able to budget, and as a professional I should have a fair idea of how long it will take to do the research. Profile-type research falls into this category. And it’s this kind of pressure that keeps us razor sharp. It’s me and the team against the clock!

That’s how I “rediscovered” one of my favorite tools the other day – DonorSearch.net.

Faster-Better-Cheaper with DonorSearch.net

At Aspire Research Group we’ve taken on a few new clients that, in addition to standard profile research, needed some “situational” research done. Things like prioritizing, quick checks to be sure assigning for a visit is appropriate, or key items researched to prepare the president. So I asked myself, “How could we manage our time researching, keep up the high quality of information, and make it the right price?”

In my quest, I took a fresh look at our tools and settled on DonorSearch to start our projects. Of course, being able to upload a small batch of names for a prospect screening is a time-saver, but even when we entered only one name into the Integrated Search, suddenly everything was at our fingertips. DonorSearch had made so many updates to their product – the combined result meant we could be very competitive.

For example:

  • Time Management: The big name family business was clearly the source of wealth, but why was the prospect not listed on the website? Open Corporates in the Integrated Search demonstrated a long list of companies where he was a director – many with the same word in the name. From there a quick Google search revealed his specialty in the family business. Faster.
  • High Quality: There was a large, outlier gift to an organization with a strange name. I didn’t want to put it in the list without checking, but didn’t want to have to do a distracting search. A click on the source link gave me a searchable PDF – and lo and behold – it was an organization with a mission similar to the client! Better.
  • The Right Price: By letting the tool do all of the upfront “grunt” work finding relevant information we spent less time gathering and more time thinking, and that meant we could charge the right price. Cheaper.

Ask the Librarian: Can’t you just Google that?

But if you really want your research to achieve the business mantra of better-faster-cheaper, you need more than a great tool like DonorSearch. You need to start with a really good understanding of the need and continue with really good communication throughout.

So why do researchers get asked to Google it in seconds flat? Let’s go ask the librarians! Librarians are trained to interview the customer. When you go to the reference desk, the librarian has to figure out what you are trying to accomplish and then help you navigate your way to success.

While we don’t view the reference librarian as an expert on the subject matter that brings us to the library, we do view the librarian as someone who has received training in library science and is an expert on helping us find information. The librarian is a professional.

The “just Google it” request suggests that any amateur without training can perform quality prospect research, which can be insulting … but it also happens to be a great opening for a really good conversation to clarify the  problem to be solved.

Professionals are Always in Demand

The more that software tools are able to do, the more important prospect research professionals become. Librarians don’t worry that books will put them out of business!

And on the flip side, the more that software tools are able to do, the more we must use our communication and problem-solving skills to provide flexible, custom solutions.

If you manage a prospect researcher, if you are a prospect researcher, or if you want to be a prospect researcher, you can arrive at better-faster-cheaper profile research if you recognize the importance of great training (including communication skills) and tools. It’s what qualifies us as prospect research professionals!

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Cure Analysis Paralysis with this Visual

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In this wonderful era of exciting, off-the-shelf prospect research tools and one-click-away data analysis, how is it that we still struggle to prioritize our donors and prospects? But we do. The results come in, the scores are assigned and yet there are still way more highly-rated prospects than our staff could possibly contact. Which names do we call on first?

Human brains are not wired to interpret and act upon long lists of names with appended information, such as those found in our databases and Excel spreadsheets. And when you need 50 names, but there are 300 that all have the same top score, it can be paralyzing!

Whenever I hear about data visualizations I always see pictures of charts and graphs in my mind’s eye. But when I was grappling with how to deliver a prioritized prospect list to a client recently I decided against charts and graphs. I wanted something that would give them a colorful visual with graphics, but also actual donor prospect names with dollar signs.

The organization had decided to create a more formal corporate giving program. It had been happening accidentally and now they wanted to get serious. So she sent me a list of over a thousand of their best donors based on giving history. My job was to sort it out and send it back.

We decided to focus on two variables that we labeled engagement and gift potential. Engagement was based on RFM scoring, which stands for recency, frequency, and monetary and represents a giving history analysis. We also appended some estimated sales and other data to determine gift potential.

As you can see from the picture below, the key to the data visualization was limiting the presentation two only two, easily understood and highly relevant variables. (The information in the grid is fictional.)

Click to enlarge

Following is how you “read” the picture for this donor list:

  • Stars = high engagement, high gift potential
  • Loyal = high engagement, low gift potential
  • Opportunities = low engagement, high gift potential
  • Likes = low engagement, low gift potential

I knew that my client, a talented fundraising professional, really wanted to begin her efforts with a fighting chance of receiving major gifts in the first year. Who wouldn’t want that? It was up to me as a researcher to understand how to translate the organization’s fundraising program intentions into data points, create or get those data points, and then translate it back into fundraising actions.

My client didn’t need to understand exactly how I sorted and filtered to assign donor prospects into each of these categories. She needed to be able to recognize some names, be pleased and surprised to see some names she didn’t recognize, and be able to quickly make decisions about which ones she will call tomorrow.

No matter what kind of fundraising professional you are – front-line, prospect research, or something in between – you now have a simple way to visualize two variables that you can ask for or apply to the data yourself.

If you have a data visualization triumph I’d love to hear about it! Reply to this email or better yet, comment on the blog post.

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Fake News, Research, and Fundraising

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In prospect research, the rule-of-thumb has always been to find at least one, and preferably two, corroborating sources for information found on a prospect. With the onrush of data, technology, and some of humanity’s evil proclivities, could that rule-of-thumb all too easily turn into a sore thumb?

The idea that completely fake stories circulate on the internet in pursuit of clicks and the resulting ad revenue – and that these stories are obscenely successful – makes me feel like I’ve reached for my wallet to pay for a meal only to discover my purse was stolen. At some point in our lives, most of us have done a quick Google search to answer a question and have taken the results at face value without clicking through to more carefully verify. I’ve certainly done it.

As the prospect profile shapeshifts in response to really good aggregators and an on-demand, as-needed approach to fundraising, could we be duped by perniciously false or even simply erroneous information?

I’d like to believe that prospect research professionals already go beyond the corroborating source rule-of-thumb and consider the quality and reputation of the source, the date, and the sensitivity of the information, especially when there appears to be a lot of value-laden words or outright bias.

A simple example of this is a Wikipedia article. While Wikipedia provides a nice summary, clicking through the article’s sources and reading the original cite is critical. Another example that came up recently on the Apra PRSPCT-L list-serv was evidence of a criminal record.

Sources such as Lexis Nexis for Development Professionals allow us to see certain criminal records. Sometimes we find news articles, court documents published on attorney websites, and other sources, too. We worry about the risk to our organization’s reputation and whether the information will impact a prospect’s ability and interest in making a gift. But understanding the process for convicting someone and finding all the information can be a time-consuming, complex task.

In addition to complex information such as a criminal offense, we now face completely false information in our quest to better understand our prospects. Right now I can feel a whole day slip away trying to research a false news story… can we efficiently and deliberately navigate this mine field?

Yes we can…but only if we have a Venn diagram!

There are three key competing demands as we evaluate the information we find:

  1. Source Integrity: Most of us are pretty good at this. We know that the government is likely to be a more credible source than an industry blog. We also look for corroborating sources, dates, and even the language used.
  2. Ethics: Apra (the Association of Prospect Researchers for Advancement) as well as AFP (Association of Fundraising Professionals) both have guidance on ethics. Your organization probably has policies and documentation on gift acceptance, prospect management, and more that can help you make decisions.
  3. Law of Diminishing Returns: As we chase the details of any piece of information there comes a point where further research is without value. You might not need to know all the exact details about a criminal offense to make a decision about a prospect. Knowing when to stop is tricky. Ask for help!

All of these three items overlap to find the sweet spot for dealing with prospect information. It doesn’t matter if you are finding quick information before a visit, verifying a prospect screening, or digging deeper during cultivation and solicitation. Questioning sources is just as important as it ever was.

Consider this: voice recognition is getting so good that with enough recorded voice to learn from, machines can fabricate new audio recordings that sound exactly the real person. Next up? Completely fabricated videos.

The rapid pace of technology is enough to cause alarm! It’s comforting to remember that we have the fundamentals, such as the three elements of the Venn diagram above. All we need to do is stay aware and apply them to the ever-changing online world.

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How do I make prospect profiles work for me?

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I work with quite a few fundraising professionals who are taking a leadership role for the first time or are heading into their first ever serious fundraising campaign. Suddenly you have to figure out how to make the leap into managing significant gifts and create a major gift program that delivers. That’s a lot of pressure!
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So, of course, you demand – and get – a budget for prospect research. Way to go! Now what?

What is prospect research exactly and how does one USE profiles?

As I mentioned in Re-Wiring the Trusty Profile, it helps when you and your team discuss and recognize how and where traditional prospect research, such as profiles, fundraising analytics, and relationship or prospect management intersect at your organization. Even in a small team, you’re no doubt running a full development program. Research will likely touch many parts of that program.
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For example, I had a researcher describe to me how her initial snapshot profile went directly into the donor database for prospects that were assigned for a first visit. It was up to the gift officer to print the snapshot report and make the visit. Is that traditional prospect research (e.g., snapshot profile) or prospect management (e.g., proactive prospect assignment)? Well, it’s both, isn’t it?

But to know what you can get out of a profile, you need to know what goes into it.

In 3 Strategies to Choose a Research Tool I show you a graphic and describe the five building blocks of the profile. This structure identifies what information is relevant for fundraising, but your profile format could be any kind of mix-and-match from these building blocks.
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In Can You Really Trust Prospect Research? I talk about some of the commonly held misunderstandings about the voo-doo we researchers do. There’s a lot of confusion about what information we can find and how accurate or complete it can be.
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As a fundraiser meeting with donors, you are performing primary research. You find out all of the information we researchers usually can’t. In your face-to-face meetings you discover people’s philanthropic passions, family and health situations, and their interests and personal connections to your organization. What information do you need to perform those visits and ultimately ask for a major gift? Once you understand the five profile building blocks, you will be much better placed to answer that question well.

But the very best move you can make to use PROFILES WITH POWER is to communicate with your researcher!

With the five building blocks of the profile as your conversational guide, examine what you need to know at each stage of your interactions with donor prospects. What does your researcher recommend in terms of software subscription tools versus manual research?
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In some situations you might do well with a quick look-up in a tool on your own and a first visit before asking for a researched profile. And sometimes getting a researcher’s edge from out of the starting gate will deliver better results in a shorter period of time.
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Once you understand what you need and when, can you break it down into two or three types of standard profile requests? Of course you can always make exceptions – you’re the boss! But standardizing your practices will make it easier to manage expectations and easier to onboard new staff as you continue to grow.

Prospect Research is good and exciting work!

Discovering people’s paths to wealth and their expressions of philanthropy is sheer pleasure. As a prospect research professional I love being part of the team that connects people to the joys of giving. When I can work closely with a front-line fundraiser to cultivate and solicit a transformative gift it’s a breath-taking experience!
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The power of profiles can be yours – especially if you treat your researcher as one of the fundraising team. Who knows? Your prospect research professional might just turn out to be your secret weapon!
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Learn to perform basic prospect research and find information on your prospects – fast!

Get your free Knowledge Seekers membership and gain access to profile templates, commentary, and more. Click here to discover Prospect Research Institute’s learning community.

Researcher, are you cheating your organization out of money?

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As a prospect research professional, do you routinely underestimate the giving potential of your organization’s prospects? Take the quiz below to find out!

  1. Have you ever taken the gift capacity amount and reduced it because the prospect had never made large gifts to your organization?
  2. Have you ever used a gift capacity rating calculator and lowered the result manually because you just couldn’t believe the prospect could give that much money?
  3. Have you ever calculated a gift capacity rating based only on assets you could get numbers for, even though the prospect was in a top wealthy list or had a lucrative occupation?

If you answered “yes” to any of the questions above, you might be suffering from Concrete Moneyitis.

Concrete Moneyitis is a syndrome characterized by the following symptoms:

  • Belief that visible philanthropy and visible assets are the only evidence on which we can rely
  • Belief that capacity ratings are straightforward mathematical calculations
  • Belief that donor prospects are just like you and me
  • Fear of being “caught out” for erroneous assumptions or inaccurate information

Okay. Concrete Moneyitis is not a real syndrome. I made that up. But it is a real “thing”. It’s about our own personal money issues interfering with our work to connect people interested and capable of giving with our organization and mission.

I am a prime example of this! When I graduated high school I was 16 years old. Nice head start on the adult life, right? That summer I gave birth to a baby girl. The following 13 years I worked and scraped up enough time and money to earn my bachelor’s degree. I counted every penny and spent lots of creative energy figuring out ways to provide for my family and my education.

As a result, when Bill Gates made his first big splash in philanthropy I was very judging. How could he have been so ruthless, squashing competitors on the fine line (or over the line) of legal business practices, and now be “saved” by giving it away? Was it fair for him to get super rich on the “backs of others” and then get lauded and praised for doling out cash where and how it suited him?

I consoled myself that at least he was giving it away. I knew of too many of the very wealthy who didn’t make any philanthropic gifts.

And then I jumped into the business of performing prospect research as a consultant. Working for all shapes and sizes of organizations, having to price my services, and becoming savvy in the ways and means of the ultra-wealthy brought me in direct conflict with my judging money beliefs.

As a person, I still have a set of money beliefs that guide my behavior. As a prospect research professional I do my absolute best to set those beliefs aside when I do my work. I know and stay fully conscious of the fact that the people I research are NOT like me. Their giving is different from mine – and not just in size!

I work for amazing organizations whose missions make a tremendous impact on lives and on our environment. I don’t need to decide on the big philosophical questions about wealth and philanthropy. I want and need to be a part of the fundraising team, helping donor prospects connect with organizations in ways that meet both parties right where they are, in the present.

I challenge you to consider how your beliefs about money and philanthropy might be affecting your work as a fundraising researcher. I challenge you to worry more about under-rating prospects and less about being “right”. How many times has a gift officer asked for thousands – perhaps millions – too little because you wanted to provide a “conservative” estimate of wealth?

Your organization is worth overcoming a little bit of fear, isn’t it?

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Communicating Better with Researchers in 5 Questions

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Have you ever been in a conversation with someone that felt like an argument or debate, but it turned out you were both saying the same thing, just differently? I had one supervisor where this happened quite a bit before we realized what was happening. Many times the very skills that make great frontline fundraisers and great fundraising researchers translate into two very different languages!

When it comes to conversation starters, donor motivations, and wealthy lifestyle indicators, fundraisers like you have deep and intuitive knowledge and awareness. How else could you be so successful at raising large gifts?

Recently a long-time client came to me with a completely cold prospect pulled out of a news article. The article was about an 8-figure gift to another institution for the same cause, but a completely different aspect of that cause. He wanted contact information so he could follow-up on his letter to the couple.

I was skeptical. The data (the news article) was not suggestive of a good fit. The prospects’ affinity was clearly elsewhere.

And then the couple accepted a meeting!

We did more in-depth research and found quite a bit of data suggesting that, indeed, there were indicators that a relationship could be developed. I will not doubt a veteran fundraiser’s intuition again, I assure you.

If frontline fundraisers and fundraising researchers have such complementary knowledge about prospects, why do they many times struggle to communicate with each other?

Prospect research professionals operate in the world data. We need to be very specific and to break things down into pieces. We need to be analytical and able to turn text into numbers to efficiently prioritize prospects. And we often struggle to focus on or see the big picture, feeling more comfortable among the tasks that lead to the bigger goal.

If this sounds like your researcher, or if you have ever struggled to communicate with a researcher, consider the following questions before your next encounter:

  1. How will you use it? When you ask for research to be performed, try painting a picture of what you expect the resulting research to look like and how you will use it. This avoids confusion over the amount of time you expect the researcher to spend. “Get me everything on this guy” is a painfully vague request for a researcher. Explain what actions you plan to take using “everything” and you might get what you really need.
  2. How important is this request? When you are talking to someone who loves process and procedure – like many researchers do – it is important to emphasize how your request fits into other priorities. Profile research can feel high priority when there are meetings scheduled, but finding new prospects to fill a campaign gap has a much higher priority when you recognize the lead time you need to cultivate for a campaign gift. More targeted profiles or outsourcing could be time-freeing compromises.
  3. Do I need to know this? We researchers get excited about our work! If you start feeling overwhelmed in a conversation about a request or project, just let us know. “I feel like that’s more detail than I need right now” is a very helpful statement – especially if you follow it up with a clear picture of what you need (see “How will you use it?” above).
  4. Do I need to help my researcher make a decision? Maybe you don’t like going deep into the details, but sometimes details matter a lot – especially with data. You don’t want your organization in a news headline about data impropriety! Asking the obvious question can help you and your researcher get through a lot of detail: “Do you need help making a decision about this?” (If the answer is “no”, see above.)
  5. Have I given feedback? Until ESP becomes a requirement for employment, researchers need feedback on the work they provide to you. Especially if you are unhappy because you didn’t get the information you needed, take the time to discuss it with your researcher. It could easily be a case of saying the same words, but defining them very differently.

We know that staff diversity leads to better outcomes for our organizations, including fundraising, but it also creates friction as different personalities and perspectives struggle to communicate. Taking the time to think about frustrating conversations afterwards can help you identify tactics to communicate better in the future.

Some type of prospect research is behind every fundraising success. If you are fortunate enough to have a prospect research professional on staff, your efforts at better communication are bound to turn into big wins for you and your organization!

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To Advocate or Not to Advocate – there is no question!

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advocate
“Advocate” by Nick Youngson, is licensed under Creative Commons 3 – CC BY-SA 3.0

Something big and very exciting is happening in the field of prospect research. It is at once both thrilling and terrifying, but then again, the best things in life usually are! Do you know what I am talking about? Prospect research has become the center of attention concerning the use and abuse of data in nonprofit fundraising.

The Thrilling Aspect

For years prospect research languished in basements, yearning for that exclusive seat at the leadership table. Thrillingly, prospect research professionals in the U.K. have been thrust into that seat with all the anticipation of slowly ratcheting up the roller-coaster-mountain and the subsequent terror of being dropped with a 5.5 G-force speed down the other side.
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It’s official. Data is a big deal. And the guardians and operators of data in non-governmental organizations (NGOs) are prospect research professionals.
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So after working long and hard behind the scenes, after advocating to fundraising leadership for the use and respect of prospect research, we have arrived at the leadership table. And my, what an entrance we have made!

The Terrifying Aspect

In the U.K., the Information Commissioner’s Office (ICO) has been fining charities for violations of the Data Protection Act 1998. The fines have ranged from a low of £9,000 to a high of £25,000. The IOC has done a lot of interpretation of the Data Protection Act 1998, and has surprisingly used emotional language.
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The fines include best practices in prospect research such as the following:
Is this the end of prospect research in the U.K.? I doubt it. There will be changes as NGOs adapt their data and privacy policies to carefully reflect their fundraising practices. Some NGOs will even seize this as an opportunity to share their fundraising “data story” with the public.

New Perspective Fueled by Advocacy

After this terrifying plunge, the interpretation of the Data Protection Act 1998 by the ICO may shift as NGOs, fundraisers, prospect researchers, donors, and other constituents react and lend their voices to the conversation. For example, the Institute of Fundraising issued a report, Good Asking, exploring why charities research and process supporter information.
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On the other side of the Atlantic Ocean, instead of a tightening of data privacy, the U.S. has been experiencing a loosening of data privacy. On April 3, 2017, President Trump repealed a set of privacy regulations requiring “internet service providers to request authorization before selling sensitive customer data to advertisers, or using that same information for marketing campaigns.” (Click for article)

What Can You Do? Advocate!

Whether you are in the U.K., the U.S., or any other country, we prospect research professionals are most often the guardians and operators of fundraising data in our organizations. We may have little or no leadership authority (yet), but that doesn’t mean we can’t advocate for our profession and for solid data practices – before we find ourselves the subject of unflattering news headlines.
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It’s easy to say we should advocate, but what might that look like in real life? Following are three steps to help you advocate effectively:
  1. Define the change you desire. Just as in goal setting, clearly defining the change you want to effect is important. Are you advocating for the creation of a data privacy policy, or are you advocating for your prospect research position or department?
  2. Determine your strategy. Strategy comes before tactics. Who needs to be persuaded to make change happen? Where are the obstacles to the change you seek?
  3. Craft your tactics. Tactics are the kinds of actions you take to fulfill your strategy and effect change.
Consider the story of Suzanne Harris at the Philadelphia Museum of Art. It is a classic case of advocacy gone right! Suzanne wanted to introduce RFM scoring. She talked up RFM scoring and quoted gurus in the field. She built a relationship with IT to create an automated score that could be refreshed. Then the Development Department threw a party for all staff, on a day fundraisers were likely to be in the office, and used games to educate and demonstrate the value of the new scores.
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Advocacy isn’t just for associations or organizations with a cause. It’s something all of us do all the time. We advocate for a raise, to have dinner at a certain restaurant, or to visit somewhere special for vacation. Advocacy becomes more complex when there are more players and procedures in between the current status and the change we desire.
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Considering the level of strategic complexity we navigate when we provide insights in prospect profiles, analyze prospect portfolios, and perform data mining, we can handle advocacy!

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You Turned the Prospect Into a Donor – Now Keep Them!

Focused Fundraising
“Compliance” by Nick Youngson, is licensed under Creative Commons 3 – CC BY-SA 3.0

It’s another day of prospect research – which wouldn’t be complete without surfing the internet for brilliant strategies for improving the effectiveness of your efforts. Thanks to keen prospecting guidance from Jennifer Filla, you’re taking a deeper dive into your wealth information, pulling your fundraising team into the wealth conversation, and you’re on the path or reducing your prospect-to-donor ratio. As you welcome those donors into the fold, there’s something to keep in mind – fundraising compliance.

Why Compliance Matters

Why does fundraising compliance matter for your donors? While you research a donor, that donor researches you. There’s an excellent chance that your organization is incorporated in one of the 41 states that require charitable solicitation registration. There’s also an excellent chance that you have built your fundraising clout to a notable level. You’ve done an incredible job with your programming and have maximized the impact of each dollar raised. Your donors are impressed and telling their friends about your impact every way they know how – on social media, by word of mouth, and more. Their networks are your network and as unofficial ambassadors they are spreading your message, expanding your outreach, and asking prospects to give. That’s solicitation.

It’s reasonable to wonder where you need to register. In short – anywhere you ask for gifts! It’s not just about where you are; it’s about where do the people you ask for a gift reside. Are you casting a wide net, asking everyone connecting to your website and through social media to participate in your annual giving? Have you made your Donate Now button prominent so that anyone, anywhere can find you and give? Maybe some of your donors have moved away, but remain loyal givers. Some of the best, most loyal givers are helping you out and, on your behalf, asking others to give.

Don’t trip over technicalities as the money comes rolling in. Register before you ask. When that generous donor sends you a gift – because Cousin Larry talked about your work or Friend Rachel sent them an email – that gift landed them in your pipeline, no matter where they live. You aren’t going to leave money on the table. You are going to build the relationship and ask again… and now you’re soliciting. It’s critical that you determine if you’re soliciting in a state and then ensure you’re meeting all of the necessary requirements.

Four Key Steps

There are four key steps to remember to keep your fundraising compliance on track.

  1.  Research: When you know your status in each state, you can easily map your path to compliance, including which applications to complete and what fees may be charged.
  2. Apply: Make sure you are preparing the correct forms in the most streamlined and cost-effective manner.
  3. Monitor: Follow these applications through to approval, for your donors’ peace of mind.
  4. Renew: Track due dates and fees so that your renewals are on time and complete.

 Keep the Trust!

Instill confidence in your donors so their focus stays on your mission. Your relationships with your donors are built on trust. Transparency and accountability preserve that trust. Solicitation triggers registration. Prioritize compliance! If you’re not in compliance, your run the risk of:

  • Fines and penalties that pull vital dollars away from the work that you are doing in your community.
  • Audits and enforcement actions that take your limited time away from the mission you’re meeting.
  • Bad PR that can taint the reputation of your organization and follow you for years to come.

Instead, reap the benefits and rewards that come with knowing that you can:

  • Fundraise anywhere at any time.
  • Tap into the relationships and connections that you have invested time in building.
  • Show the world of donors that you are a legitimate, credible organization, worthy of both their trust and their hard-earned dollars.

You want to be proactive while honoring your valuable and desperately finite time and while maintaining that trustful relationship with your donors. Take that good-faith step of investing in compliance.

About the Author

Ify Aduba is a Nonprofit Compliance Specialist for Harbor Compliance, a leading provider of compliance solutions for organizations of all types and sizes. Headquartered in Lancaster, Pennsylvania, Harbor Compliance partners with organizations in every state in the U.S. and in over 25 countries to help solve the most challenging compliance problems. With clients that range from the largest organizations in the country to fast-growth startups, Harbor Compliance fully manages government licensing compliance in both nonprofit and business sectors.

In her spare time, Ify actively volunteers within her community. She currently serves as President of the Board of the Pennsylvania Association of Nonprofit Organizations (PANO), President of the Administrative Ministries Team at Doylestown United Methodist Church, and Board member for the Bucks County Women’s Advocacy Coalition. She is also a member of the Doylestown Branch of the American Association of University Women and Doylestown Rotary.

Prospect Research Woman

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March is always an interesting month – International Women’s Day and now Research Pride Month. It also happens to be the height of snowbird season in Florida where I live. The snowbirds arrive in full force in January and by March are facing the end of their extended vacation. As a condo-dweller, our recreation committee swings into high gear during this time and I partake in BUNCO, a dice game attended only by the women. We wouldn’t turn away a man, but they take off on those nights in search of the best happy hour deals and the cheapest eats on the beach.

We self-segregate because the snowbirds in my condo buildings came of age when a man couldn’t imagine attending a baby shower and a woman ruled the domestic space. This kind of segregation is almost incomprehensible to my daughter. In her world men and women plan the wedding together and they both attend their friends’ baby showers. Have we reached the age of inclusion?

Consider the world of prospect research. We use algorithms to find and match quantifiable assets to individuals and statistical modeling to predict likelihood to give. We deal in math and numbers. And math and numbers don’t lie. Or do they?

As Preeti Gill shared in her coming-of-awareness story, “What About Women?“, sometimes it’s not about what you find, but what you are not finding that matters. And in fundraising there are a lot of women and other minorities who are not being found, or when they are found, not being pursued because the right “numbers” are not found.

We know from Forbes Billionaires List that 75% of wealthy women did not earn the wealth they own or control. It doesn’t mean that they don’t have it. It does mean that as your prospect research professional I probably won’t be able to point to as many of those comfortable numbers you know and love – publicly held assets in her name.

We know that women prefer to volunteer and investigate organizations before making a significant investment. But that often means you will see many small gifts in one year adding up to a substantial sum or unlisted volunteer roles. And that means it’s likely that as a prospect research professional I won’t be able to point to the one BIG gift or the nonprofit board roles you cherish as such great indicators of wealth and inclination.

Prior to hearing from Preeti Gill I absolutely demonstrated bias in assessing wealthy women’s ability and inclination (and likely any other minority I’ve researched). The irony is not lost on me that just as I lament that so many women still feel pressure to perform a full-time career simultaneous with performing full-time domestic duties, I am biased against wealthy women. Me! A prospect research woman.

Yes, men and women attend baby showers together now, but primary parental and domestic duties still fall unevenly on women in most households. Yes, women have accumulated remarkable wealth, but fundraising is still struggling to update its “categories” or “mental shortcuts” that have worked so well in the past. And although information technology has improved our ability to do so many things, it inevitably incorporates the conscious and unconscious biases of its creators.

How exciting is it then that fundraising and prospect research is dominated by women? We are in the perfect position to openly examine potential bias and deliberately develop methods to counter it. We can write a different story, choosing different words and different numbers to represent different constituents – all of them hot prospects!

I’m proud to a member of a field that shares the way Preeti Gill shared her story; that collaborates the way APRA Pennsylvania welcomed the Prospect Research Institute to host roundtables together in Greater Philadelphia; that advocates the way that Research in Fundraising is doing in the United Kingdom; and that celebrates in the way that Helen Brown has anointed March as Research Pride Month.

No matter what your particular fundraising role is, take the time to share a little research pride. Ask your researcher what s/he does or share how prospect research has impacted you. If you are a prospect research professional, share the research contributions you have the most pride in. Be a part of the conversation on social media, too. Make your posts with the hashtag: #ResearchPride.

I and a whole bunch of other researchers will be looking for your stories!

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